Documentation

Manage Fiscal Years
This menu is used to manage fiscal years and its related functions.
In AutoCount Accounting, Year End Closing is not mandatory.
Thus users have the flexibility of accessing to preceding or subsequent fiscal years easily.
Step: Go to Tools > Manage Fiscal Year

New Previous Fiscal Year

All value are automatically filled, you can change the Start Date, but the 'End Date' is not allowed to change (because it relates to Start Date of the subsequent year).

New Next Fiscal Year
This is necessary if you need to proceed with transactions without doing Year End Closing on current fiscal year.

All value are automatically filled, you may change the End Date, but the 'Start Date' is not allowed to change (because it relates to End Date of the preceding year).

Edit Fiscal Year
This is to edit the start/end date and fiscal year name.

If no any transaction in one fiscal year, you may edit both Start Date and End Date.

Manage Period Lock

*Allows user to lock the periods(months) of a fiscal year to prevent further amendment.

Step: Select Manage Period Lock button > Click Manage Exceptions button

Highlight a locked period, and click on this button to set access rights or exception to locked menus for specific users/groups.

Lock Opening Balance option

*Lock Opening Balance: To lock the opening balance from further amendment
*Notes:
When this Option is ticked, the following 3 function will be disabled:
-Edit Debtor/Creditor Opening Balance
-Reset Debtor/Creditor Opening Balance to Zero
-Update Debtor/Creditor Opening Balance from Past A/R and A/P Transactions
*Can Direct Edit Debtor / Creditor Opening Balance: Allow user direct keying the opening balance for debtor and creditor (Used on non-open item debtors/creditors)

Reset Debtor/Creditor Opening Balance to zero

Click Yes.

Click Yes.

Update Debtor/Creditor Opening Balance from Past A/R and A/P Transactions

*After keyed in Past A/R or A/P documents, the opening balance will be updated.

Click Yes.

Update Last Month Year-To-Date Balance from A/R and A/P Transactions

The system will calculate from related A/R and A/P transactions and update to the last month of Year To Date Balance Maintenance. This feature is used only when the Actual Data Start Date is later than current Fiscal Year Start Date, and the checkbox of Balance B/F in the last month of Year-To-Date Balance in Tools > Options > General > Application Settings is checked.

Click Yes.